PRIVACY POLICY

When collecting personal information, we will specify the purpose of its collection and use, and clearly inform the individual or publicly announce this purpose in advance via email or on our website. We will use personal information only within the scope of the stated purposes and for no other purpose.

We will not provide personal information to third parties except in the following cases:

• When prior consent has been obtained from the individual
• When required by law
• When disclosure to outsourced contractors is necessary to achieve the purpose of use

We strive to keep personal information accurate and up-to-date. We take appropriate security measures to prevent unauthorized access, loss, destruction, falsification, or leakage of personal information, and manage such information properly. 
In the event that any issues arise, we will take prompt and appropriate corrective action.

Upon an individual's request for the disclosure, correction, or suspension of use of their personal information, we will respond promptly within a reasonable and necessary scope in accordance with the law. We will also respond quickly and appropriately to any inquiries or complaints regarding personal information.

Contact Information Email: ask@artyz.co.jp

We recognize that the proper management of personal information is a part of compliance. We comply with the Act on the Protection of Personal Information and the guidelines of the Personal Information Protection Commission. We have established clear internal rules regarding the handling of personal information and ensure all executives and employees are fully informed of these rules. If there is a conflict between the Japanese and English versions, the Japanese version shall take precedence. We also conduct regular reviews and strive for the continuous improvement of our Personal Information Protection Management System.

Business Name: Artyz Inc.
Representative Director: Yoko Saeki
Address: 5th Floor, Nogizaka Park Front, 1-15-15 Minami-Aoyama, Minato-ku, Tokyo, Japan

Personal Information Protection Manager: Yasuko Mizoe
Contact: ask@artyz.co.jp

(1) Categories of Personal Information and Purpose of Use

• Client Information
  Used for business management, communications, billing, and payment processing.
• Employee Information
  Used for employee management purposes, including business, labor, and HR administration; payroll; and welfare operations.
• Job Applicant Information
  Used for recruitment-related operations such as providing employment information, assessing eligibility, and communicating hiring results.
• Former Employee Information
  Used for communication with former employees and responding to related inquiries.
• Inquiry Information
  Used to respond to customer inquiries.
• Information of Individuals or Agents (in case of disclosure requests)
  Used to respond to requests for disclosure or similar actions.
• Registered Staff Information
  Used for employment, labor, and attendance management; welfare; emergency contact in case of disasters; payroll; and training management.
• Member Information
  Used for member registration and management; contract execution and related communication; product delivery; after-sales support; customer data and sales management; check point history upon purchase, use, or expiration.
• Purchaser Information
  Used for contract execution, related communication, product delivery, after-sales support, customer data management, and sales management.

Other purposes will be as separately specified in writing where applicable.

(2) Other Collected Personal Information

• Personal Information Obtained through Contracted Services
  Used for contract execution, related communication, performance of contracted operations, and after-sales support.
  • Information Obtained from Job Sites
    Used to evaluate and notify applicants regarding recruitment decisions.
  • Partner Company Staff Information
    Used to perform consigned operations and related business, and to provide necessary information to clients.

For complaints, consultations, or questions regarding the handling of personal information, including retained personal data, please contact the following inquiry desk.

None.

We promptly respond to requests from individuals regarding retained personal data, including: notification of purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, cessation of provision to third parties, and disclosure of third-party provision records. After confirming that the requester is the individual concerned or a duly authorized representative, we will respond within a reasonable timeframe and scope.

To request disclosure or other actions regarding retained personal data, please contact the inquiry desk below. Upon your request, we will send you our designated “Request Form for Disclosure, etc. of Retained Personal Data” by mail, fax, or email. 
Please complete the form, attach the required documents, and return it to us by mail or email. (Postage or communication costs are to be borne by the requester.)
After verifying your identity (or that of your representative), we will respond according to your preferred method of disclosure.

To ensure the appropriate handling of personal information, we have established regulations and operate a Personal Information Protection Management System based on JIS Q 15001 standards.
We implement organizational, human, physical, and technical security measures to protect personal information appropriately.
When outsourcing to third parties located outside Japan, we take appropriate security management measures, including an understanding of the external environment.
For more details on our security measures, please contact the inquiry desk below.